Blog
Getting agencies paid — the workflow, the awkward parts, and the agent behind it.
The From line does half the work
An overdue-invoice email from your own mailbox gets read, routed, and answered — one from a tool's domain gets filtered; here's how to set yours up.
The follow-up cadence that gets agencies paid without nagging
A dated, six-touch sequence for an overdue invoice — what goes out on day 1, day 14 and day 30, who receives it, and why every message has to say something the last one didn't.
Reading the reply: what tone and timing actually tell you
A client's first response to an overdue invoice carries more information than the words in it — here's how to read it and what to do next.
Best Invoice Chasing Software for Stripe (2026)
Stripe's own invoice reminders are free but fire on a fixed schedule and never read a reply. Five tools that pick up after them — prices verified 25 July 2026.
Approve before send: the one rule that makes an AI chaser safe
An AI agent can write a better follow-up than most of us at 6pm on a Friday — but it can't see the wire that hasn't posted yet, and your name is the one on the email.
Best Chaser Alternatives for Agencies (2026)
Five Chaser alternatives — FetchDue, Chasivo, Paidnice, InvoiceSherpa and Upflow — compared on real price, what they take off you, and what switching involves.
Retainers and overdue work: when to pause delivery, and how to say so
A written trigger, a five-day warning, and three emails — how to stop work on a retainer without torching the relationship.
Best Invoice Chasing Software for Xero (2026)
Xero built-in reminders stop at five fixed nudges. The three tools that pick up where they stop, compared on price and fit. USD list, verified 23 July 2026.
Late fees that hold up
How to write a late fee policy that stays inside your state's legal ceiling — and still does its job on the phone.
Best Invoice Chasing Software for QuickBooks (2026)
FetchDue, Paidnice, InvoiceSherpa and Chaser compared for QuickBooks Online — price, QBO fit, and how much chasing each takes off you. Verified 22 July 2026.
When a Client Asks "Can We Split This?" — A Practical Script
A client asking to split an invoice isn't a red flag — it's an opening. Here's exactly what to say, what to write down, and how to keep the whole thing from drifting.
Best Invoice Chasing Software for Agencies (2026)
FetchDue, Chaser, Paidnice and Invoiced compared for agencies — real price, fit, and how much of the follow-up each takes off you. Verified 21 July 2026.
How to Ask a Client for Money Without Damaging the Relationship
The invoice is 30 days late and you like these people. Here's how to ask plainly, keep the warmth, and still get paid.
Chaser vs Paidnice vs FetchDue: which invoice chasing tool fits your agency (2026)
An honest comparison of the three, with pricing verified against each vendor's own page on 19 July 2026 — and a straight answer on which one fits which kind of agency.
Net-90 vs. the 30-Day Squeeze: The Cash-Flow Vise Only Agencies Feel
Your big clients pay in 90 days. Your freelancers need paying in 30. That gap is a structural problem — here's how to manage it without eating the float yourself.
What Your Follow-Up Hours Are Actually Worth
Chasing overdue invoices feels free because no one bills you for it — here's how to price those hours and decide what to do with them.
Late-fee rules by state: the maximum an agency can actually charge
The statutory ceiling on a late payment charge in twelve states — Arizona, California, Florida, Illinois, Massachusetts, Michigan, Minnesota, New York, Ohio, Texas, Washington and Wisconsin — with both the silent-contract rate and the cap on a rate you agree in writing, quoted from the statutes themselves. Two of the twelve impose no written ceiling at all.
How to chase an overdue invoice without losing the client
A calm, escalating follow-up ladder that gets you paid and keeps the relationship intact.
Net-90 payment terms: what net-90 means and where the law caps it
What net-90 actually means on an invoice, the 60-day EU ceiling and UK statutory interest that constrain it, and how agencies shorten the gap without a hard conversation.